Desk Booking Software
A better way to manage desk reservations in hybrid offices
Deska replaces spreadsheets, Slack channels, and manual sign-up sheets with a structured desk booking system. Employees see the actual floor plan and pick their desk — no guesswork.
Request a demoWhat is desk booking software?
Desk booking software (also called hot-desking software or desk reservation software) lets employees claim a workspace before they arrive at the office. It is the operational layer that makes flexible or hybrid seating work in practice.
Without a dedicated system, hybrid teams default to first-come-first-served seating, Slack messages, or shared spreadsheets. These approaches break down as team size and office complexity grows. A purpose-built system gives everyone a single source of truth for desk availability.
Deska is built specifically for desk booking — not as a feature bolted onto a larger HR or facilities platform. That focus means the booking experience is fast, the floor plan editor is built-in, and setup takes under 30 minutes.
What Deska includes
Interactive office maps
Admins upload SVG floor plans and place desk markers with a drag-and-drop editor. Employees book a specific desk on the actual office layout — not a generic list.
Recurring schedules
Employees define their standard work-from-office days once. Deska creates reservations automatically each week, with waitlist support when a desk is taken.
Telegram bot
The included Telegram bot lets employees check availability, book, and cancel from their phone — no separate app download, no new login.
Occupancy analytics
Admin dashboards show real-time and historical attendance by floor, zone, and day. Export to CSV for lease planning or HR reporting.
Multi-office support
Each office gets its own floor plan and desk inventory. Admins manage all locations from one dashboard.
QR check-in
Employees scan a QR code at their desk to confirm attendance. Admins see who actually showed up vs. who booked.
Who needs desk booking software?
Any company where more employees share fewer desks than headcount. That typically means hybrid schedules (2–4 days in office), hot-desking policies, or shared coworking floors.
- HR teams rolling out hybrid work policies who need a fair, visible booking system
- Office managers tired of fielding "is there a desk free on Thursday?" messages
- Facilities teams who need occupancy data to make space decisions
- Operations leads at multi-office companies who need one platform for all locations
Ready to replace your current system?
Setup takes under 30 minutes. No infrastructure work required.
Request a demo